Executive Assistant (f/m/x)

Executive Assistant (f/m/x)

Our client is a young, dedicated law firm that offers customized solutions for a wide range of legal issues. They impress with their high level of expertise, interdisciplinary approach, fast turnaround and clear focus on results. Their specializations include the following areas: Real estate law, employment law, civil law, corporate law and residence and establishment law. With their modern office in the 19th district, they are centrally located and easy to reach.

Your Main Tasks:

• Support in organizing and preparing for
  • tasks
  • projects
  • appointments
• Active reminders for
  • tasks
  • appointments
  • deadlines
• Follow-up on
  • appointments
  • tasks
  • project steps
• Weekly planning at least once per week
• Schedule regularly recurring appointments such as
  • budget planning
  • Christmas party
  • employee events
  • annual kickoff event
• Professional handling of internal and external correspondence, including
  • email management
  • mail correspondence
  • telephone calls
• Preparation of correspondence and independent correspondence in delegated matters
• Filtering information and forwarding to
  • relevant persons within the firm
• Pre-processing incoming mail (incl. email) according to
  • urgency
  • importance
• Control of outgoing mail (recipient/spelling, filing, and recording performance)
• Writing by dictation
• Processing emails and saving attachments according to the new folder structure
• Creation of meeting materials, presentations, and minutes
• Organization and preparation of internal and external meetings
  • Ensuring that necessary documents and information are available
• Participation in meetings for minute-taking and follow-up on
  • tasks
  • decisions
• Ensuring confidentiality of information, especially regarding
  • internal strategies
  • client information
  • business decisions
• Discreet handling of sensitive and confidential documents
• File management and file maintenance
• Simple data entry using the lawyer software Advokat

Your Qualifications:

• Completed commercial training or comparable qualification
  • At least at high school level
  • Ideally with experience in a law firm or a similar environment
• Several years of relevant professional experience in assistance
  • Preferably in a law firm or a professional services environment
• Very good knowledge of MS Office
  • Especially in Outlook, Word, Excel and PowerPoint beyond the “normal” usage
  • Experience with Advokat
• Excellent organizational skills
  • Ability to work independently in a dynamically demanding environment with a high service orientation
• Outstanding oral and written communication skills
• High integrity and ability to handle confidential information professionally
• Ability to set priorities and meet deadlines even under pressure
• Positive personality
• Excellent German language skills in both spoken and written form

Benefits:

• Modern Office
• Good Location
• Professional Development
• Teamspirit

JobNr.:3212